The New Hampshire Straight Chiropractic Society

Bylaws

 

Bylaws set forth in detail are the procedures our group must follow to conduct business in an

orderly manner. They provide further definition to the Articles of the Constitution and can be

changed more easily than those articles as the needs of the organization change.

 

Article I. Membership

Section I.01 Applications for executive, active, supportive or student membership shall be made

upon official application forms and shall be forwarded to the Treasurer with any applicable fees.

Treasurer will bring applications to the next scheduled meeting for approval by the Board of

Directors.

Section I.02 Dues for the Society will be collected annually for the calendar year.

(a) Executive dues are set at $1000 per year ($100.00 a month for 12 months if paid monthly)

and include tuition at of the Society’s continuing education seminars.

(b) Active Member dues are $360 per year. Active practicing spouses’ dues are a combined

total of $600.00. For a first year practicing chiropractor, active membership dues are

$150.00 per year; for a second year practicing chiropractor, active membership dues are

$200.00 per year.

(c) Student member dues are a one-time payment of $25 for the duration of Chiropractic

College.

(d) Supportive member dues are $120 per year.

(e) Honorary membership dues are complimentary.

Section I.03 The Board of Directors shall have the power to collect monies in the event of a

legislative or other emergency.

Section I.04 Member Benefits.

(a) Being part of an active presence in the government of New Hampshire in order to protect

your professional license, your right to practice Chiropractic and the public’s right to

access Chiropractic care.

(b) First year active members receive a complimentary Society seminar.

(c) Fellowship and camaraderie with other Chiropractors in a variety of settings.

(d) The empowerment and many opportunities for character development; personally and

professionally.

(e) Listing on website referral directory. Supportive members are not advertised on the

website

Article II. Executive Board

Section II.01 Duties of Directors. Directors are expected to chair a committee. Officer

positions have defined duties so much of the committee work rests on the Directors.

Section II.02 Duties of Officers

(a) The President shall be the executive officer of the Society and shall preside over all

of its sessions and appoint all committees. The purpose of the president is to lead with

enthusiasm and excellence, to manifest and maintain focus on the society’s mission and

to communicate with clarity, empowering intention and professionalism.

(i) Shall serve as chairman of the Board of Directors.

(ii) Shall appoint committee chairs

(iii) Shall appoint interim Board members in the case of vacancies

(iv) Shall maintain a list of records with their location.

(b) The Vice President assists the President as the President requests and shall take charge

when the President is incapacitated or unable to be present at any given meeting. The VP

is also expected to chair a committee. Duties listed here are consistent with the Chair of

the Communications committee.

(i) Shall keep a record of the proceedings of all meetings of the Society,

(ii) Shall have the custody of all the books and papers belonging to the Society, with the

exception of financial records.

(iii) Shall keep a list of all members’ names and contact information, physical and

electronic.

(iv) Shall cause notice of all meetings of the Society to be sent to all members at least 10

days prior to the date specified and be prepared to make other reports as the Board of

Directors might request.

(v) Shall send a copy of the preceding meeting’s minutes, to all Board members and to

general members who request them.

(c) The Treasurer shall keep the financial records and be the custodian of all money of this

Society.

(i) Shall receive all dues and other income.

(ii) Shall disperse funds as directed.

(iii) Shall keep these funds in a bank, in an account entitled “New Hampshire State

Chiropractic Society”.

(iv) Keep a record of all the financial transactions of the Society in a timely and current

manner.

(v) Maintain a list of all members’ names with their current and past dues records.

(vi) Notify all members of dues owed at least 30 days prior to the date specified.

(vii) Submit a report of his/her office at each regularly scheduled meeting

(viii) Be prepared to make other reports as the Board of Directors might request.

(ix) The treasurer is authorized to:

1) Make payment plans available for the paying of membership dues at his or her

discretion.

2) To establish automatic billing arrangements with members for the paying of dues.

3) To prorate dues for joining members based on the time of year joined.

Section II.03 Termination of Board Members

(a) Attendance at regularly scheduled meetings is required. Absence from two consecutive

meetings or a total of three meetings in a year’s time is grounds for termination.

(b) Non-payment of dues.

(c) Lack of productive service

Article III. Committees

Section III.01 Committees shall be of two classifications: standing/ permanent, and special/

temporary.

Section III.02 The following standing committees are recommended:

(a) Legislative – to maintain vigilance over the impending bills in the NH legislature, to

initiate and implement bills that the Society deems appropriate. This committee works

closely with our lobbyist.

(i) We will also participate in a joint legislative committee (JLC) with the NHCA.

The JLC will present a unified Chiropractic voice in order to more effectively influence

the government in the state of New Hampshire.

(b) Membership -This committee will work to achieve our membership goals by recruiting

new members and retaining past members, keeping our new member application and

orientation materials up to date.

(c) Communications – To manage e-mail communications and website. This work is

paramount to keep us all connected.

(d) Public Relations – to create and implement many strategies to foster public awareness and

utilization of Chiropractic care.

Section III.03 Special committees may be appointed by the President from time to time

to perform duties not provided for by standing committees. Such committees shall not be

continuing and shall cease to exist when their duties have been completed. Suggested special

committees are:

(a) Bylaws: To monitor the appropriateness of Society bylaws to the current goals and

activities of the Society, receive suggestions and periodically make motions to amend the

bylaws.

(b) Resolution. To draw up on behalf of the Society formal resolutions expressing gratitude,

congratulations, sympathy, and such other sentiments as the need for such expressions

may arise.

(c) Auditing: To inspect the financial records of the Society and to make requested reports. To

offer suggestions for improvements to the Society’s bookkeeping.

(d) Goals: To monitor the progress of ongoing goals of the Society; also shall develop new

goals on a continuous basis as the previous ones are achieved.

Article IV. Amendment Procedures:

Section IV.01 The bylaws can and should be reviewed by a special committee appointed for such

purpose whenever a motion for bylaws update is passed.

Section IV.02 If amendments are proposed and approved by the Board, said amendments will be

put before the entire membership for a vote.

Section IV.03 A majority vote of those members present, with voting privileges and in good

standing, will constitute a quorum to pass the proposed amendment.

Article V. Meetings

Section V.01 Suggested Order of Business/ Agenda Template

(a) Call to Order/ Invocation

(b) Set tone

(c) Lobbyist Report,

(d) Legislative Cmm Report,

(e) Membership Cmm Report,

(f) Treasurer’s Report,

(g) Allied Organization Reports,

(h) Special Cmm Reports,

(i) Public Relations Cmm Report,

(j) Old & New Business,

(k) Adjourn

(l) Chiropractic Share Time

Section V.02 “Robert’s Rules of Order” shall govern all questions of order and regularity where

the same do not conflict with the Constitution and Bylaws.

 

Original Printing September 20, 1975

Revised/Reprinted September 26, 1993

Revised/Reprinted March 18, 2001

Revised/Reprinted January ‘09

Reviewed/Reprinted Sept ‘12

Revised/ Reprinted Dec ‘13